Certified true copy

A certified true copy is the copy of a document that is stamped and signed as a true copy of the original by a person who is allowed to take declarations.

A photocopy of the certified copy is not a certified true copy.

• People allowed to certify true copies by law
• Education sector people we let certify true copies
• What your certified true copy must contain
• Send your certified true copy by post

---

People allowed to certify true copies by law

The Oaths and Declarations Act 1957 contains a list of people allowed to take declarations and includes:

• Justice of the Peace (JP)
• barrister or solicitor of the High Court
• Registrar or Deputy Registrar of the court.

List of people allowed to take declarations

Education sector people we let certify true copies

We also accept certified true copies from school principals.

---

What your certified true copy must contain

Principals who certify true copies of original documents must make sure that - on the copy of the original document - they:

• write the phrase “This document is a certified, true copy of the original”
• stamp the school stamp
• sign their name, and write their name, title and date clearly below their signature.

Send your certified true copy by post

Attach the certified true copy to your payroll form and post it to your pay centre. Postal addresses are on each form.

Your pay centre will not accept certified true copies that are faxed or emailed, or have been photocopied after you have had them certified.