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How to complete the 2012 Annualisation Agreement Form for Non-Teaching Staff ESP23nt

Payroll administrators use this page to help them complete their 2012 Annualisation Agreement Form for Non-Teaching Staff ESP23nt.

• Field 7. Weeks worked during year
• Field 8. Public holidays entitled to
• Field 9. Additional paid holidays entitled to
• Field 10. Annual leave entitlement
• Field 11. Additional paid special leave
• Anniversary Day Dates for 2012

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Field 7. Weeks worked during year

Enter the number of weeks your employee will be working at the school during the 2012 school year.

Examples of weeks worked during year using gazetted term dates

School type	Employee starts	Employee finishes	Works term-time only	Weeks worked during year
Primary	7 February 2012	20 December 2012	yes	40
Secondary or Area	7 February 2012	14 December 2012	yes	39

Field 8. Public holidays entitled to

Count up and enter the public holidays that your employee is entitled to, that fall during a term break.

Consider these public holidays

• Christmas Day.
• Boxing Day.
• New Years Day.
• The day after New Years Day.
• Good Friday.
• Easter Monday.
• Your Anniversary Day (if it falls within a term break and your employee would normally work on the day of the week that it is observed).

Note the gazetted term dates.

Exclude these public holidays

• Waitangi Day (because it falls within term-time).
• Anzac Day (because it falls within term-time).
• Queen's Birthday (because it falls within term-time).
• Labour Day (because it falls within term-time).
• Your Anniversary Day (if it falls within term-time).

Example

Mary works at your school every Monday. Easter Monday is a public holiday that falls within a term break on a day of the week Mary would normally work. Mary is entitled to be paid for this public holiday.

Field 9. Additional paid holidays entitled to

Enter the additional paid holidays that your employee is entitled to, that fall during a term break. Do not include holidays already included in Field 7 or Field 8. You will not be able to enter additional paid holidays if their annual leave entitlement is five weeks (in Field 10).

Consider these additional paid holidays

• The day after Boxing Day (for administrative scale staff who would normally work on the day of the week that it is observed).
• The day after Easter Monday.

Exclude these additional paid holidays

• The day after Boxing Day, for administrative scale staff who would normally work on the day of the week that it is observed, (if your employee has a 5 week annual leave entitlement).
• The day after Easter Monday (if your employee has a 5 week annual leave entitlement).

Example

Mary works at your school every Tuesday and is on the administrative pay scale. The day after Easter Monday is an additional paid holiday that falls within a term break on a day of the week Mary would normally work. Mary is entitled to be paid for this additional holiday.

Field 10. Annual leave entitlement

Enter your employee's annual leave entitlement. If this is five weeks, then your employee is not entitled to any additional paid holidays (in Field 9).

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Field 11. Additional paid special leave

Enter any paid special leave.

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Anniversary Day Dates for 2012

Location	Day and date	Occurs within
Auckland	Monday 30 January	Term 1
Taranaki	Monday 12 March	Term 1
Hawkes Bay	Friday 19 October	Term 4
Wellington	Monday 23 January	School holidays
Marlborough	Monday 29 October	Term 4
Nelson	Monday 30 January	Term 1
Canterbury	Friday 16 November	Term 4
Canterbury (South)	Monday 24 September	Term 3
Westland	Monday 3 December	Term 4
Otago	Monday 26 March	Term 1
Southland	Monday 16 January	School holidays
Chatham Islands	Monday 3 December	Term 4