• Home |
• About this Site |
• Links |
• News |
• Site Map

Sending payroll forms and information – rules

• Send information once
• Save electronically completed forms to your computer before you send electronically
• Sending by email
• Sending attachments
• Sending by fax
• Use the correct method to send your information

---

Send information once

Only send payroll information to payroll once unless payroll asks you to send it again.

Cut-off dates for instructions

---

Save electronically completed forms to your computer before you send electronically

After you electronically complete a form, save it to your computer before you email it as an attachment. If you don’t, and you try to send the form through your browser (for example, if you select File>Send>Page by email), your pay centre won’t receive the form in a format they can read.

Sending by email

Your pay centre must set you up as an authorised email sender before you can send payroll forms and information electronically.

You can send relief teachers’ payroll information and employees’ leave information through e-Reliever, if payroll has already set you up to do this.

Read about authorised email
Sign up to send authorised email
Read about e-Reliever

Sending attachments

When you send an email with a file attachment to your pay centre, your attachment must be compatible with Microsoft Office software. This means your attachment must be in Word or Excel format.

You can send multiple attachments in an email, but your email must not be bigger than 3MB.

Do not send any other attachments with your e-Reliever file.

Sending by fax

Fax signed payroll instructions to payroll when:

• you cannot email them, or
• payroll has not set you up as an authorised email sender.

Make sure at least an authorised signatory has signed the instruction, and you have:

• signed the fax and numbered each fax page
• included a coversheet (at the start of the fax) that shows the number of pages you have sent. The coversheet tells your pay centre how many pages they should receive.

Sign up to send authorised email
Read about authorised signatories

Use the correct method to send your information

Always check how you are to send your payroll information, before you send it. This information is at the bottom of each payroll form.