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February 2011 news for payroll administrators

Read about the Canterbury earthquake, the latest Novopay newsletter and about the ESP24nt for 2011, the ESP25nt for 2011, the MITA application process, how to import your 2011 pay periods for e-Reliever and your Start of Year forms.

South Island Schools - payroll update

We would like to thank the South Island schools not affected by the earthquake for your patience and for sending in your payroll instructions early. This greatly helps Datacom focus on ensuring that school employees in the affected area are paid, particularly those schools who have not been able to send in any instructions.

South Island Schools in Christchurch City, Selwyn and Waimakariri Districts

Some schools in the Selwyn and Waimakariri Districts may be open on Monday.

  • If you are able to send in your payroll instructions before 5pm on Monday 28th February, we will ensure your employees will be paid.
  • If you cannot send in any instructions:
    • Your salaried employees will be paid
    • Your timesheeted employees will be paid based on the previous fortnight’s pay (pay period 2324).

Our focus is to ensure that all current school employees in the South Island, specifically those affected by the earthquake, have money paid into their bank account.

Christchurch paycentre

Please do not attempt to contact the Christchurch paycentre as the building is not occupied and staff have been sent home until further notice. Datacom’s Service Desk in Wellington (ESPC) are managing the payroll on behalf of the Christchurch Paycentre.

Our priority

We are endeavouring to provide the best service we can in this situation. The priority is to ensure that employees receive money in their bank account and that the payroll remains stable.

27 February 2011

Salary Assessment Unit

The Salary Assessment Unit (SAU), which is part of the Christchurch Pay Centre, is also closed until further notice.

Please do not post any applications or information to the SAU until further notice.

The Ministry and Datacom are working towards an alternative solution.

We will provide further updates next week.

25 February 2011

Pay period 2325 update

The focus remains on ensuring that all school employees, including the earthquake affected schools, are paid.

Processes are being put in place to ensure all employees in the affected schools will receive a payment.

We can confirm all timesheets for South Island schools received before 5pm on Thursday 24 February will be processed.

24 February 2011

Canterbury earthquake information

Regular payroll announcements and updates about the 22 February 2011 Canterbury earthquake.

The Christchurch paycentre is closed until further notice.

Please do not attempt to contact them as the building is not occupied and staff have been sent home until further notice. Datacom are managing the payroll for the South Island from another location outside of the affected area.

Read more payroll information about the Canterbury earthquake and any potential impacts on your school here.

24 February 2011

Canterbury earthquake important information

South Island schools

The Christchurch paycentre is closed until further notice.

Please do not attempt to contact them as the building is not occupied and staff have been sent home until further notice. Datacom are managing the payroll for the South Island from another location outside of the affected area.

Closedown for South Island schools for pay period 2325 was brought forward to 5pm, Thursday 24 February.

Datacom and the Ministry have put in place their emergency plan to ensure minimal disruption to the whole payroll.

Action required by South Island Schools

  • All instructions to be sent by email only
  • Email address is ssupport.chch@payroll-serv.co.nz
  • Send your instructions for pay period 2325 by 5pm, Thursday 24th February
  • All instructions received will be processed in order of receipt and priority
  • If you do not meet this deadline, you may need to make manual pays to your staff
  • For payroll queries check the website in the first instance then contact the ESPC Service Desk on 0800 733 772 if necessary.

North Island schools

There is no change to the normal deadline for North Island schools for pay period 2325 and business as usual continues. Closedown for North Island schools is still at 5pm on Monday 28 February 2011.

23 February 2011

Read the latest issue of the Novopay e-newsletter

e-newsletter: issue 6 - February 2011

15 February 2011

2011 Annualisation Agreement Change of Hours/Pay rate for Non-Teaching Staff ESP24nt

The 2011Annualisation Agreement Change of Hours/Pay rate for Non-Teaching Staffing ESP24nt has now been uploaded onto the website.

2011 Annualisation Agreement Change of Hours/Pay rate for Non-Teaching Staff ESP24nt

7 February 2011

2011 Annualisation Agreement Termination Form for Non-Teaching Staff ESP25nt

The 2011 Annualisation Agreement Termination Form for Non-Teaching Staff ESP25nt has now been uploaded onto the website.

2011 Annualisation Agreement Termination Form for Non-Teaching Staff ESP25nt

7 February 2011

MITA rollover process - this process will not take place this year

This year, due to MITA changes, ESP has reviewed the overall process and no rollover process will occur this year. Schools need to complete a MITA application form for 2011. Application forms are available on the Education Service Payroll website.

Schools were advised of the change in process by letter in December 2010.

3 February 2011

e-Reliever: import 2011 pay periods

If you use e-Reliever, you need to import the 2011 pay periods into your spreadsheet before you can use it in 2011.

View the instructions

3 February 2011

You should have now returned your 2011 Start of Year form to your pay centre

Your 2011 Start of Year forms were due back at your pay centre on 7 January 2011.

3 February 2011

 

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