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January 2012 news for payroll administrators

Read how to import the 2012 pay periods for e-Reliever, the new versions of TR1, TR2, IRG and NRG coming in 2012, your school's 2011 accrual report, pay centre closedown over Christmas and more.

Your school accrual report for 2011

Your School’s Accrual Report for 2011 was posted out 9 January 2012.

Read some frequently asked questions regarding your school's accrual report.

Instructions for preparing the report are on the Ministry’s website www.minedu.govt.nz/Finance

17 January 2012

You should have now returned your 2012 Annualisation Agreement form for Support Staff ESP23nt to your pay centre

Your 2012 Annualisation Agreement form for Support Staff ESP23nt was due back at your pay centre on Friday 6 January 2012.

9 January 2012

You should have now returned your 2012 Start of Year Staffing form

Your Start of Year Staffing form was due back at your pay centre on Friday 6 January 2012.

9 January 2012

e-Reliever: import 2012 pay periods

If you use e-Reliever, you need to import the 2012 pay periods into your spreadsheet before you can use it in 2012.

View the instructions

1 January 2012

New versions of TR1, TR2, IRG and NRG coming in 2012

We have made the following forms easier to complete:

  • Transfer and Removal Expenses - Lump Sum Eligibility and Assessment Form (TR1)
  • Transfer and Removal Expenses - Accommodation/Property Expenses Claim Form (TR2)
  • International Relocation Grant and Finder's Fee Form
  • National Relocation Grant and National Recruitment Allowance Form

The new versions will be available from this website rather than the www.minedu.govt.nz website by the end of January 2012.

Key changes made to the forms:

  • Excel is now the file format for these forms. This means file sizes are smaller and downloading is faster
  • Useful links to web pages are added to help you find the information you need to complete the form
  • Validation fields and tips are included. You’ll know if you haven’t completed some fields correctly
  • New fields have been added so that we can get the right information we need to process your application first time
  • Automatic calculations that assist in determining the amount to be paid have been added to the TR2 form. This means the TR2 now needs to be completed electronically
  • The 8 week period for application no longer applies for IRG and NRG. Now forms will only be accepted if the required teaching period has been completed
  • All incomplete applications will not be processed and will be returned to the applicant for completion and re-submitting
  • Applications received from teachers without current registration will be declined.

Why we’ve made changes to the forms:

  • Feedback received from you
  • Made it easier to collect the right information from you first time
  • Fields that our auditors have asked us to add
  • Making your job easier by creating automatic calculations to assist in determining amounts to be paid on the TR2 form
  • To make them consistent with our other forms to reduce confusion.

What this means for you:

  • It is important that you ensure any application you submit is complete, registration current and required teaching period met
  • We hope these changes will create a smoother process allowing your applications to be processed at a faster rate.
1 January 2012

TTA, MITA and MITA additional allowances for 2011 to stop on 27 January 2012

All Tutor Teacher Allowances (TTA) and Maori Immersion Teaching Allowances (MITA), including the MITA $1,000 additional salary payment, will stop on 27 January 2012.

Schools will need to complete TTA and MITA applications forms for their staff for the 2012 year. Please do not send TTA applications until you know the beginning teacher’s MoE number and registration details, and have recorded them on the application form.

If a teacher is receiving the MITA $1,000 additional salary in 2011 and meets the criteria for the additional salary in 2012, only the MITA application form needs to be completed. The MITA additional salary will be continued when the MITA has been approved for the 2012 year.

The earliest TTA and MITA will be paid is in pay period 2424 because of the high volume of applications and employment requirements that cannot be checked by Education Service Payroll until pay period 2423 has been processed.

1 January 2012

 

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