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Staff usage and expenditure report

This part of your staff usage and expenditure report is split by funding and department codes.

It shows:

  • employees you have paid in a pay period
  • instructions your pay centre has processed in that pay period for previous pay periods.

How to read the columns in this section

Column Contains employees'
MOE MOE numbers
NAME surnames, first name, middle names
CG classification groups
JB job numbers
PAYMENT pay factor (F) for salaries and wages, allowance codes (A), short descriptions
DES designation codes
TN tenure codes
GRDE grades
ST steps
DATE dates that apply to payments
TIME pay in hours, days, units
RATE pay rates
%AGE percentages if paid <100%
PAID (positive or negative) gross pays for the pay period
PP overpayment adjustments (O), reversals (R), manual payments (A), the pay period this relates to if before this pay period
FUNDING funding codes, funds
DEPARTMENT department codes, departments

How to check this part of the report

  1. Check new employees.
    • Has your pay centre paid them?
    • Are they on the correct grade, step, percentage and rate?
    • Are they receiving the units they are entitled to?
    • Are they receiving the allowances they are eligible for?
  2. Check employees who have left your school, or ended their job.
    • Has your pay centre stopped paying them?
  3. Check employees who are on leave without pay.
    • Has your pay centre stopped paying them?
  4. Check employees who have worked extra hours.
    • Has your pay centre paid the extra hours?
  5. Check employees who are due arrears
    • Has your pay centre paid the arrears?
  6. Check for employees who have received less pay than usual.
    • Has your pay centre correctly processed deductions or decreases to employees' gross pay?
  7. Check for employees who have returned from leave without pay.
    • Has your pay centre paid employees who have returned from leave without pay?
  8. Check employees who were due to receive increments.
    • Has your pay centre paid increments to these employees?
  9. Check the payroll forms you have sent to payroll.
    • Has your pay centre processed all instructions?
  10. Check employees who have had no changes to their pay.
  11. Check you have charged all employees to the correct funding and department codes.
  12. Check your employees' classification groups, and designation and tenure codes are correct.
  13. Check your employees' grades, steps, time, rate and percentages are correct.
  14. Check that all your employees and only your employees are on the report.
  15. If you find any errors, contact payroll immediately and note the error on the report.
  16. Sign and date the report. This shows you have checked it.

Go to next page: year-to-date funding indicators' summary

 

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